Baltic Science Network Mobility Programme for Research Internships (BARI)

BARI stands for Baltic Science Network Mobility Programme for Research Internships.

After one challenging year we have successfully completed the pilot phase of the BARI programme. More than 158 applicants, 182 internship offers from 72 universities and research institutions, 12 calls for applications, and 10 participating countries in the Baltic Sea Region, proved that a mobility programme for research internships is highly desirable, in the interest to capitalise on the research capacity present in the Baltic Sea Region.

Despite the barriers to mobility imposed by Covid-19, the flexible structure of the BARI programme allowed the students and their hosts to take advantage of the limited mobility windows conceded by the pandemic, and managed to award 60 scholarships, all in accordance with safety standards and in compliance with mandatory health protection measures.

The positive feedback we receive from the participants motivates us to look for new funding to continue the programme and this is our task now.

“BARI internship has helped me in lots of ways including well establishing myself and my career in Germany and Jena, made life contacts and experiences, financial stability and many more! And for all of that, I’m thankful to our BARI forever!” (student)
 “Due to the way BARI is organized, I felt that it was an excellent opportunity for me as a host to ease into the role of a supervisor and gain experiences … I feel that I learned a lot during this time. Thank you for giving me that opportunity!” (Ph.D.)

Many participants mentioned the ease of finding research offers as a benefit, and for this reason, we would like to open a Research Internship Market for listing internship offers. This way, students who are interested in doing research internships may find access to offers, and PhD candidates, who want to receive an intern in their projects, find a way to post their offers and make them visible.

You will find detailed information about the Research Internship Market here .

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What are the objectives of the BARI programme?

The Baltic Science Network Mobility Programme for Research Internships (BARI)

BARI programme presentation during BARI talks on the 24th of March 2021 see agenda hier...

BARI has four objectives:

1. To provide promising students (interns) with the opportunity to gain research experience in an exciting project of their choice.

 2. To provide doctoral candidates (hosts) with additional skills (intercultural skills, language skills, personal management competencies) which are of prime importance in the global workplace.

3. To raise awareness of the next generation of researchers of the value of international cooperation within the Baltic Region.

4. To support high quality research projects.

Who can apply?

PhD students can apply to host an international student during a summer research internship.

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The PhD student should be employed by or affiliated with an accredited academic institution or a non-profit research institution, working in the field of Life Science, Photon & Neutron Science and Welfare State within the Baltic Sea Region. They should be motivated to work closely together with an international intern who would like to contribute to their research project.

Bachelor and Master students can apply for the opportunity to work in one of the research projects which have been offered by the PhD students. They should be studying at a university within the Baltic Sea Region and they should be enrolled as a student during the whole duration of the internship.

The programme is open to PhD students of all nationalities who are graduating from a university or research institution within the Baltic Sea Region (BSR). International PhD students should have a basic knowledge of the country’s language in order to be able to assist the intern on the administrative or accommodation matters.

What is funded by BARI?

A variety of institutions and organizations act as supporters for the initiative and provide grants for successful applicants. The kind of support might differ for different funding organisations. In general the support of successful candidates includes:

• a monthly stipend of 800 EUR is recommended to cover student’s every day costs;

• a student’s travel subsidy to foreign country of the Baltic Region of 300 EUR;

It is expected that the research costs are covered by the host institution.

How does the application process work?

The application process consists of four steps:

The interests of both, the PhD host and the applicant are taken into account:

  • The hosting institution is free to choose a topic of the internship in the fields of Life Sciences, Photon & Neutron Science and Welfare State.
  • The applicant is free to choose only internships which correspond to their personal interests.
  • The PhD students is free to choose only interns who correspond to their expectations.
  • Both the intern and his/her host are free to arrange the timing of the internship, between 2 – 12 weeks. It should be realized before 31st July 2021, but in many cases, it might be possible to extend the internship period beyond the present BARI Programme duration, in accordance with the terms and regulation of each funding institution.

Application

The BARI Portal

The submission of internship proposals (PhD students) and internship applications (Bachelor/Master students) takes place via the BARI portal, which is managed by DAAD. DAAD will organize the selection and the matchmaking process and will be the contact for all questions related to these processes.

INFORMATION NOTICE

The COVID-19 pandemic caused a widespread shut-down of labs and a drastic reduction of international mobility. The time course of the pandemic differs from country to country but we all hope that the situation will improve in the near future.

In order to compensate at least partly for the present restrictions and to help the restart of the international mobility we have decided to offer an extension of the BARI programme on a first come first served basis.

This means that the submission of internship proposals and the submission of applications  for BARI research internships will be possible on a monthly basis till May 2021.

The portal opens between 1st and 16th of each month for PhD candidates to upload their internship offers, for BA/MA students to submit their application and for professors to upload their references. Whenever a host and the prospective intern agree about the realization of an internship and the formal requirements are fulfilled, both parts will be informed and the internship can take place. Funding will be provided as long as suitable scholarships are available. 

The COVID-19 pandemic will be also ongoing during the extension period. Therefore, it remains mandatory that the host and the intern plan their stay in compliance with the latest Corona regulations by their home and their host country, as well as by their home and their host institution. As the dynamics of the COVID-19 pandemic might necessitate some re-scheduling at short notice it is desirable that both, the host and the applicant are flexible as to the final time frame. It is advisable that both, host and intern clarify this during the selection process. Please do not hesitate to contact each other in this matter. Please ensure that the instructions concerning Covid-19 of the both home and host institutions are respected.

Due to the flexible funding scheme of the BARI Programme we will be able to inform you regularly about the current availability of funding. Please check the section “available scholarships” on a regular basis   whether funding is available for mobility you aim for. We are constantly looking for new funders in order to award as many internships as possible. That is why we are always encouraging new applications and offers.    

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Schedule and deadlines

01.07.2020 – 16.05.2021
1st-16th of the respective month
Web portal opens for PhD candidates to submit their proposals or to readjust their previous ones. PhD candidates can register online and submit their internship offer, including a project description.
PhD host candidates should check their accounts regularly in order to be up to date with the coming applications.
The applicants and their prospective hosts should not hesitate to get in contact during the application process.
01.07.2020 – 16.05.2021
1st-16th of the respective month
Web portal opens for BA/MA students to submit their application for BARI research internship.
01.07.2020 – 16.05.2021
1st-16th of the respective month
Web portal opens for professors to send their references.
19.07.2020 – 21.05.2021
19th-21st of the respective month
Ranking
PhD host candidates should check their accounts regularly, from the 1st until the 16th of each month, in order to be up to date with the coming applications. If an applicant corresponds to their expectations and the internship can be scheduled in accordance to the relevant Corona regulations, they submit their choice by ranking the applicant(s) within 3 days, between the 19th and 21st of each month.
After 22nd of the respective monthOutcome of the selection process
The portal administrator checks the feedback (the ranking) by the PhD candidates regularly. If the selected student fulfils the formal requirements and the necessary funding is available the placement is approved and both parts will be informed.
Matchmaking is done on a first come first served basis.
After 22nd of the respective monthAfter the successful applicant and the respective host (the PhD candidate) have been informed about the outcome of the selection process, they have 2 days to confirm their choice.
After a successful matching both sides, PhD host and prospective intern, select together the starting date of the internship in accordance with the COVID-19 regulations at the home and the host countries and the respective institutions and communicate this to the BARI administrator.
After 22nd of the respective monthAllocation of scholarship grants
Once a match has been confirmed and a starting date is arranged, the BARI portal administrator will connect the selected intern with the funder who will provide all necessary information about the scholarship grant. Possibly, some adjustments might be needed to comply with the specific funding schemes.
Extended intership period from August 2020 to July 31st 2021 (and possibly longer)Internship period
The final starting date and the duration of the internship (min. 2 weeks max. 12 weeks) are arranged between the PhD student and the prospective intern in accordance with the latest COVID-19 regulations at the home and the host countries and the respective institutions.

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The BARI portal openings:

Call for PhD candidates project offers

January 2021- May 2021, 1st – 16th of the respective month (12:00 pm CET – Central European time)

Call for applications BA/MA students

January 2021- May 2021, 1st – 16th of the respective month (12:00 pm CET – Central European time)

Referee

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What internship providers need to know

What applicants need to know

Who can offer an internship?

Internships are offered by PhD students who are affiliated with an accredited academic institution or a non-profit research institution, working in the field of Life Sciences, Photon & Neutron Science and Welfare State within the Baltic Sea Region. They should be motivated to work closely together with international interns who would like to contribute to their research projects. The offer must be supported by the PhD student’s supervisor and the project should be developed in close cooperation with them.

What are your duties as an internship provider?

  • to supervise the research project
  • to support the intern with search for accommodation
  • to assist the intern with administrative questions (visit the authorities, etc.)
  • to facilitate access to leisure activities

How and where can a PhD student offer an internship?

To offer an Internship you have to register online at the BARI Portal. After registration you can submit your internship offer, which includes a project description.

Please include your name and contact data on the project description including the webpage of your institute. Many applicants only print out the description itself. With no contact data they may have problems finding the project in the database one more time. The project description should be no longer than one page and must be uploaded in pdf format.

Please mention the following aspects in the project description:

  • scientific research questions
  • experimental approach
  • possible prospective tasks of the intern
  • general information about the work group, the university and the region

Each researcher can host only one intern. Only one project offer can be uploaded.

Only complete applications can be accepted.

Please submit your internship offer to the BARI Portal. By submitting the offer, you confirm that the offer can be forwarded to the interested applicants.

Who can apply for your internship?

The BARI programme aims to support undergraduate students within the BSR.  Students in the fields of Life Science, Photon & Neutron Science and Welfare State are eligible as well as students from related disciplines, if they find an appropriate project.

Students may apply as early as their second semester at a university. 

Selection process

  • After the portal administrator approves your offer, it will be published in the intern database.
  • The offer is now accessible to anyone who is interested in applying and has registered online.
  • Students may apply for up to three projects.
  • The portal administrator approves only complete applications.
  • The prospective hosts are then asked to provide DAAD with a ranking of the received applications.
  • Only those students whose applications have been accepted, reviewed and ranked by a potential PhD host are placed with that host’s project. We do our best to account for both the preferences of the students and of the hosts.  However, we cannot guarantee in every case that a project provider will be matched with his/her top applicant.

It may happen that there are more offers and applications than scholarships available. It may also happen that some internship providers do not receive an intern.

The funding

The scholarship is funded by the BARI project partners and associates. Funding is provided only to the BA/MA interns. The scholarship includes:

  • a monthly stipend (at least 600 EUR is recommended) to cover student’s every day costs;
  • a student’s travel subsidy to foreign country of the Baltic Region of 300 EUR.

It is expected that the research costs are covered by the host institution.

Timeframe and duration of the internship

You can offer an internship between 1st June 2020 and 31st July 2021 (and possibly longer), for a maximum duration of 12 weeks and minimum stay 2 weeks.

Start dates in the internship offers are meant as a timeframe. They are somewhat flexible and would be determined individually between you and the prospective intern.

Deadlines

  1. The database to offer an internship is open monthly between 1th February and 16th of May 2021
  2. All applications have to be submitted by16th date of the respective month online (11:59 pm CET – Central European Time).

Feedback & Reports

Patrycja Mrowiec (PhD candidate), University of Agriculture in Krakow (Poland)

 […] found this time very satisfying, scientifically productive, as well spend in a nice and friendly atmosphere. I want to emphasize that I really appreciate the idea of BARI program which is an excellent opportunity both for PhD students, who can be a supervisor and can extend this kind of abilities and both for students for whom the internship can help in choosing their scientific path and expanding the knowledge. […]

Sophie Fischer (PhD candidate) University of Bergen (Norway)

[…] I really enjoyed the program. Everything was set up in a way that it was very easy to carry out the organization and administration of the application process and the internship.

[…] I think that it is a good thing to encourage PhD students to take ownership and manage small projects themselves.
As most people in an early career state, I have applied to multiple programs, but I never was the one who reviewed applications. This switch of perspective was interesting. It was also the first time that I supervised a student and the internship worked out very well. I think one reason was that it was my own project idea and I was very excited about working on this project. This time was inspiring, satisfying and productive. Due to the way BARI is organized, I felt that it was an excellent opportunity for me as a host to ease into the role of a supervisor and gain experiences. Also, I think that my intern and me, we were a very good match.

I feel that I learned a lot during this time. Thank you for giving me that opportunity!

Katarzyna Radke (PhD candidate) Lund University, Sweden

[…] thank you and the whole BARI team for making this internship possible.

As a manager of the BARI internship for a Master student I learned all ins and outs about the recruiting process and the formalities (including pandemic restrictions) needed to make the internship happen. It was definitely a new experience to plan myself for an self standing 12 week project that would fit into my thesis topic while keeping in mind possible mishaps that might happen on the way. When it comes to student supervision all students who applied to the project were very motivated to learn new techniques and had a good level of understanding what the project was about. It was really rewarding to supervise someone who was as interested in the project and seeing how they progressed throughout the internship towards more independent way of working. I learned how to communicate more clearly about the goals of the experiments and the experimental procedures as well as how and when adopt more delegating style of supervision.
Thank you for all the good whishes and good luck with the next editions of BARI program.

Arunabh Sharma (PhD candidate) University of Kiel, Germany

“The BARI Programme provided me with a great opportunity to learn about managing scientific projects- from writing up a project to executing it successfully. It also helped me broaden my knowledge of the field as I had to mentor my intern and solve technical questions. It was very exciting to work as a team towards a common problem in a limited time. Overall, it was a productive and fruitful experience.”

FAQ

Who can apply?

To apply for an internship placement for summer 2020 you must:

  • be currently enrolled at a university/college in a country of the Baltic Sea Region as a full-time student in the field of Life Sciences, Photon & Neutron Science, Welfare State or related field.
  • be an undergraduate who will have completed at least 1 year of a degree programme by the start of the internship placement, or a master student
  • prove that you will maintain your undergraduate status after the internship has taken place

Local language skills are not required for most positions, but it would be helpful in order to manage everyday life. The working language will be English unless otherwise specified in the project description.

How to apply?

The application is submitted completely online through the BARI database. If you are interested in participating, the first step for you is to register and to login to access the internship database. Then fill in the online application form and upload all necessary documents. Search for all internship positions and memorize the interesting ones in a list, then apply for up to three projects.

The internship database is open between 29 February and 16 May 2021.

What does the scholarship include?

Various institutions and organizations contribute to the financing of the internships. Depending on the funder of the respective scholarship the amount and conditions might vary. Generally, the funding will include:

  • a monthly stipend of at least 600 EUR to cover student’s every day costs;
  • a student’s travel subsidy to foreign country of the Baltic Region of 300 EUR.

Please note that the scholarship does not include health, accident or personal liability insurance. These should be carried out by your own.

Internship duration

You can realize your internship between March-July 2021 for a duration of up to 12 weeks (minimum stay of two weeks and maximum stay of 12 weeks).

The start dates in the internship offers are meant as a timeframe. They are somewhat flexible and would be determined between you and your internship provider. Get in touch with the internship provider if you have any questions about the dates.

What documents do you need?

All documents should be submitted in a PDF format.

  1. Motivation (cover) letter for each project you apply for
  2. Curriculum vitae (CV)
  3. List of courses, as a supplement to the official transcript, you will have completed by the time the internship begins (please only list courses that are relevant for the chosen internship)
  4. Up-to-date official university/college transcript
  5. Verification / certificate of enrollment (see the FAQs below for more information)
  6. Letter of reference from a senior academic (holds at least a PhD degree) in your field of study from your home university. Please enter in the online form name and email address of your referee. The referee receives automatically an email with a link to upload his letter to your application.
  7. English knowledge of B2 level, in accordance with the Common European Framework of Reference for Languages (CEFR). A language certificate is not required. However, if possible, you could provide a document/reference issued by your university or professor certifying your knowledge of English. This is a valuable information for your host. 

Please note:

  • Only complete applications will be passed to the internship providers.
  • You may be contacted by the internship provider to discuss any question related to the application.

Deadlines

  1. The Internship database is open between the 1st and the 16th of each month, until the 16th of May 2021.
  2. Applications can be submitted online between the 1st and the 16th of each month (11:59 pm CET – Central European Time). 
  3. All letters of recommendation have to be submitted by the 16th of the respective month (11:59 pm CET – Central European Time).

Feedback & Reports

– Aravinth Ravichandran, MA in Photonics | University of Eastern Finland |

I’m glad to share with you I’ve successfully completed my BARI internship […] at Jena. I just got back home (Joensuu, Finland) yesterday, safely.
 […] BARI internship has helped me in lots of ways including well establishing myself and my career in Germany and Jena, made life contacts and experiences, financial stability and many more! And for all of that, I’m thankful to our BARI forever!
I’ll be happy to establish out our BARI and I’ll do that! 😊 Many thanks! Internship report-Aravinth Ravichandran

– Masoud Rastgou (MA, University of Eastern Finland) intership stay at Center for Hybrid Nanostructures, University of Hamburg, Germany

– Svenja Schorlemmer (Friedrich-Alexander-Universität Erlangen-Nürnberg, Germany) intership stay at Umeå University, Sweden

-Denis Adali (Universität zu Köln, Germany) internship stay at Maaülikool Tehnikainstituut Tartu, Estonia

-Kinga Konkel (University of Gdansk, Poland), internship stay at Max-Delbrueck-Center for Molecular Medicine in Berlin, Germany

-Augustė Vipartaitė (Vilnius University, Lithuania), internship stay at University of Agriculture in Krakow, Poland

-Bartosz Maliński (University of Agriculture in Kraków, Poland), internship stay at Linköping University, Sweden

– David Cicchetti (University of Tübingen, Germany) internship stay at Vilnius University, Lithuania

– Anna Rudyk (Saint Petersburg State University, Russia), internship stay at Ernst-Moritz-Arndt-Universität Greifswald, Germany

[…] The more I learned about the project, the more interesting it became to me. At first, I was interested only in methods, but later I began to think more about the practical significance of this research. I improved my skills in molecular biology, practiced my English every day and knew more how to work with plants. If I had the opportunity, I would like to repeat this experience! […]

It was an amazing experience, thank you so much for implementing it!

…..Thank you so much for giving students the opportunity to have an internship experience!

Internship report Anna Rudyk

– Annabella Kadavanich (Technical University Berlin, Germany) internship stay at University of Tartu, Estonia

Internship report- Annabella Kadavanich

“I hope this report will help future scholarship holders to apply for the DAAD BARI program. My time in Tartu was absolutely stunning and for sure one of my highlights of 2020. Thank you for this great experience!”.

-Lyudmila Silantieva (Kazan (Volga region) Federal University, Russia) internship stay at University of Warsaw, Poland

“I found an advertisement of BARI program in Instagram, and decided to participate in it, because I though it was a great opportunity to look at quantum photonics from different perspectives. Analyzing projects in BARI portal, I read articles by the supervisors of the laboratories. Scientific direction of one of them – the laboratory of Quantum Photonics in the University of Warsaw, seemed to me close to what I was learning in my lab in me country. It seemed to me as challenging as breathtaking! I believe that international experience gives you an opportunity to combine knowledge, allow you to stay creative and give birth to new ideas, drawing analogies or trying to connect something that you already know to what you are doing.”

Internship report Lyudmila Silantieva

– Uliana Stephanova (Saint Petersburg State University, Russia) internship stay at University of Turku, Finland

Internship report – Uliana Stephanova

“My dream was to work with EEG, improve my skills in that method and get closer to people who study consciousness. That is why the Internship programme I found on BARI website was a perfect opportunity for me. I am really happy I found it!”. “According to (my supervisor) words, my work also helped to end the first experiment really quickly and start a new one since the data collection process went faster. […] Working on a new experiment helped me to understand all the stages from having an idea of an experiment to the publication of the article. All this information could not be gained nowhere but in the lab during the work on the project. “

– Marleen Schwarze (Leuphana University Lüneburg/Karlstad University, Germany) internship stay at Swedish university of Agricultural Sciences (SLU), Sweden

Internship report – Marleen Schwarze

“All in all it was an enrichening experience for me to work at SLU. I am grateful that this internship was possible despite the pandemic. My supervisor arranged that I could join different research projects about aquatic ecosystems. Therefore I had various tasks and got a great insight into scientific research. […] It was very interesting to follow the researcher in their everyday live at SLU and see the reality of work at university. I feel that I now understand way more how the whole academic world functions. This is a valuable experience for me contributing also to the decision about my further studies. My highlight was the field work at Fulufjället National Park where we took samples over the treeline in very cold conditions.“

– Magdalena Wolska (University of Gdansk, Poland) internship stay at Lund University, Sweden

Internship report – Magdalena Wolska

“ Internships in foreign countries not only give a unique opportunity to compare laboratory techniques among various countries but also to get to know a different culture first-hand.” “Among all of my previous experiences I would consider this internship to be the best I ever participated in. It gave me a perfect opportunity to learn new skills and expand my knowledge. First, I was introduced to the laboratory and the project I would be working on but soon after I started working independently. Thanks to that I learnt how to better prioritize my tasks and manage my time. For me personally BARI internship was also an opportunity to test drive a career without making any serious commitments. It helped me make decision about pursuing scientific career in the future.”

– Kseniia Sholokhova (Immanuel Kant Baltic Federal University, Russia) internship stay at Institute of Medical Information and Statistics (IMIS), University Medical Center Schleswig-Holstein, University of Kiel, Germany.

Internship report – Kseniia Sholokhova

“Here, I started a new programming language and learned how to perform research-related tasks such as reports, graphics, and presentations. Now, I feel more confident about myself and my future career. Taking everything into consideration, this internship was a quite fruitful experience both for my education and self-development.“

FAQ

Contact and advice


E-mail: [email protected]