Baltic Science Network Mobility Programme for Research Internships (BARI)

BARI stands for Baltic Science Network Mobility Programme for Research Internships.

BARI offers summer research internships with appropriate academic training across the Baltic Sea Region to students with interest in Life Sciences, Photon & Neutron Science and Welfare State.

During their internship, students will assist in research and lab work for a proposed project. They will be hosted by research groups, laboratories, and doctoral students who wish to strengthen their ties within the Baltic Sea Region (defined as members of the Council of the Baltic Sea States: Denmark, Estonia, Finland, Germany, Iceland, Latvia, Lithuania, Norway, Poland, Sweden, Russia and the observer member Belarus) by hosting a motivated and well-qualified student. Successful applicants will receive a scholarship to help cover living expenses and travel costs. Funding is available for a period of up to three months Working language will be English.

What are the objectives of the programme?

The Baltic Science Network Mobility Programme for Research Internships (BARI) has four objectives:

1. To provide promising students (interns) with the opportunity to gain research experience in an exciting project of their choice.

 2. To provide doctoral candidates (hosts) with additional skills (intercultural skills, language skills, personal management competencies) which are of prime importance in the global workplace.

3. To raise awareness of the next generation of researchers of the value of international cooperation within the Baltic Region.

4. To support high quality research projects.

Who can apply?

PhD students can apply to host an international student during a summer research internship.

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The PhD student should be employed by or affiliated with an accredited academic institution or a non-profit research institution, working in the field of Life Science, Photon & Neutron Science and Welfare State within the Baltic Sea Region. They should be motivated to work closely together with an international intern who would like to contribute to their research project.

Bachelor and Master students can apply for the opportunity to work in one of the research projects which have been offered by the PhD students. They should be studying at a university within the Baltic Sea Region and they should be enrolled as a student during the whole duration of the internship.

The programme is open to PhD students of all nationalities who are graduating from a university or research institution within the Baltic Sea Region (BSR). International PhD students should have a basic knowledge of the country’s language in order to be able to assist the intern on the administrative or accommodation matters.

What is funded?

A variety of institutions and organizations act as supporters for the initiative and provide grants for successful applicants. The kind of support might differ for different funding organisations. In general the support of successful candidates includes:

• a monthly stipend of 800 EUR is recommended to cover student’s every day costs;

• a student’s travel subsidy to foreign country of the Baltic Region of 300 EUR;

It is expected that the research costs are covered by the host institution.

How does the application process work?

The application process consists of four steps:

The interests of both, the PhD host and the applicant are taken into account:

  • The hosting institution is free to choose a topic of the internship in the fields of Life Sciences, Photon & Neutron Science and Welfare State.
  • The applicant is free to choose only internships which correspond to their personal interests.
  • The PhD students is free to choose only interns who correspond to their expectations.
  • Both, the intern and their host are free to arrange the timing of the internship (it should be realized within the period of 1st June 2020 and 16th June 2021 and it should have a duration of minimum 2 weeks and no longer than 12 weeks.    

How to apply

The BARI Portal

The submission of internship proposals (PhD students) and internship applications (Bachelor/Master students) takes place via the BARI portal, which is managed by DAAD. DAAD will organize the selection and the matchmaking process and will be the contact for all questions related to these processes.

INFORMATION NOTICE

The COVID-19 pandemic caused a widespread shut-down of labs and a drastic reduction of international mobility. The time course of the pandemic differs from country to country but we all hope that the situation will improve in the near future.

In order to compensate at least partly for the present restrictions and to help the restart of the  international mobility we have decided to offer an extension of the BARI programme on a first come first served basis.

This means that the submission of internship proposals and the submission of applications  for BARI research internships will be possible for the rest of the year (and possibly even longer) monthly, starting July 1, 2020.

The portal opens between 1st and 16th of each month for PhD candidates to upload their internship offers, for BA/MA students to submit their application and for professors to upload their references. Whenever a host and the prospective intern agree about the realization of an internship and the formal requirements are fulfilled, both parts will be informed and the internship can take place. Funding will be provided as long as suitable scholarships are available. 

 The COVID-19 pandemic will be also ongoing during the extension period. Therefore, it remains mandatory that the host and the intern plan their stay in compliance with the latest Corona regulations by their home and their host country, as well as by their home and their host institution. As the dynamics of the COVID-19 pandemic might necessitate some re-scheduling at short notice it is desirable that both, the host and the applicant are flexible as to the final time frame. It is advisable that both, host and intern clarify this during the selection process. Please do not hesitate to contact each other in this matter. Please ensure that the instructions concerning Covid-19 of the both home and host institutions are respected.

Due to the flexible funding scheme of the BARI Programme we will be able to inform you regularly about the current availability of funding. Please check the section “available scholarships” on a regular basis   whether funding is available for mobility you aim for. We are constantly looking for new funders in order to award as many internships as possible. That is why we are always encouraging new applications and offers.    

Schedule and deadlines

Please notice:

Find below the timetable for the outgoing calls for application starting on July 1st 2020.   After the matching process is complete the portal will open on a monthly basis for the applications till May 2021.

The BARI Portal is open between:

Call for PhD candidates project offers

July 2020- May 2021 1st – 16th of the respective month (12:00 pm CET – Central European time)

Call for applications BA/MA students

July – May 2021 1st – 16th of the respective month (12:00 pm CET – Central European time)

Referee

Schedule and Deadlines

01.07.2020 – 16.05.2021;
1.-16. of the respective month.
Web portal opens for PhD candidates to submit their proposals or to readjust their previous ones. PhD candidates can register online and submit their internship offer, including a project description.
PhD host candidates should check their accounts regularly in order to be up to date with the coming applications.
The applicants and their prospective hosts should not hesitate to get in contact during the application process.
01.07.2020 – 16.05.2021; 1.-16. of the respective month.Web portal opens for BA/MA students to submit their application for BARI research internship.
01.07.2020 – 16.05.2021; 1.-16. of the respective month.Web portal opens for professors to send their references.
19.07.2020 – 21.05.2021; 1.-21. of the respective month.Ranking
PhD host candidates should check their accounts regularly in order to be up to date with the coming applications. If an applicant corresponds to their expectations and the internship can be scheduled in accordance to the relevant Corona regulations, they submit their choice by ranking the applicant(s) within 3 days.
After 22.07.2020; After 22. of the respective month.Outcome of the selection process
The portal administrator checks the feedback (the ranking) by the PhD candidates regularly. If the selected student fulfils the formal requirements and the necessary funding is available the placement is approved and both parts will be informed.
Matchmaking is done on a first come first served basis.
After 22.07.2020; After 22. of the respective month.After the successful applicant and the respective host (the PhD candidate) have been informed about the outcome of the selection process, they have 2 days to confirm their choice.
After a successful matching both sides, PhD host and prospective intern, select together the starting date of the internship in accordance with the COVID-19 regulations at the home and the host countries and the respective institutions and communicate this to the BARI administrator.
After 22.07.2020; After 22. of the respective month.Allocation of scholarship grants
Once a match has been confirmed and a starting date is arranged, the BARI portal administrator will connect the selected intern with the funder who will provide all necessary information about the scholarship grant. Possibly, some adjustments might be needed to comply with the specific funding schemes.
Extended intership period from August 2020 to June 2021 Internship period
The final starting date and the duration of the internship (min. 2 weeks max. 12 weeks) are arranged between the PhD student and the prospective intern in accordance with the latest COVID-19 regulations at the home and the host countries and the respective institutions.

What internship providers need to know

What applicants need to know

Who can offer an internship?

Internships are offered by PhD students who are affiliated with an accredited academic institution or a non-profit research institution, working in the field of Life Sciences, Photon & Neutron Science and Welfare State within the Baltic Sea Region. They should be motivated to work closely together with international interns who would like to contribute to their research projects. The offer must be supported by the PhD student’s supervisor and the project should be developed in close cooperation with them.

What are your duties as an internship provider?

  • to supervise the research project
  • to support the intern with search for accommodation
  • to assist the intern with administrative questions (visit the authorities, etc.)
  • to facilitate access to leisure activities

How and where can a PhD student offer an internship?

To offer an Internship you have to register online at the BARI Portal. After registration you can submit your internship offer, which includes a project description.

Please include your name and contact data on the project description including the webpage of your institute. Many applicants only print out the description itself. With no contact data they may have problems finding the project in the database one more time. The project description should be no longer than one page and must be uploaded in pdf format.

Please mention the following aspects in the project description:

  • scientific research questions
  • experimental approach
  • possible prospective tasks of the intern
  • general information about the work group, the university and the region

Each researcher can host only one intern. Only one project offer can be uploaded.

Only complete applications can be accepted.

Please submit your internship offer to the BARI Portal. By submitting the offer, you confirm that the offer can be forwarded to the interested applicants.

Who can apply for your internship?

The BARI programme aims to support undergraduate students within the BSR.  Students in the fields of Life Science, Photon & Neutron Science and Welfare State are eligible as well as students from related disciplines, if they find an appropriate project.

Students may apply as early as their second semester at a university. 

Selection process

  • After the portal administrator approves your offer, it will be published in the intern database.
  • The offer is now accessible to anyone who is interested in applying and has registered online.
  • Students may apply for up to three projects.
  • The portal administrator approves only complete applications.
  • The prospective hosts are then asked to provide DAAD with a ranking of the received applications.
  • Only those students whose applications have been accepted, reviewed and ranked by a potential PhD host are placed with that host’s project. We do our best to account for both the preferences of the students and of the hosts.  However, we cannot guarantee in every case that a project provider will be matched with his/her top applicant.

It may happen that there are more offers and applications than scholarships available. It may also happen that some internship providers do not receive an intern.

The funding

The scholarship is funded by the BARI project partners and associates. Funding is provided only to the BA/MA interns. The scholarship includes:

  • a monthly stipend (at least 600 EUR is recommended) to cover student’s every day costs;
  • a student’s travel subsidy to foreign country of the Baltic Region of 300 EUR.

It is expected that the research costs are covered by the host institution.

Timeframe and duration of the internship

You can offer an internship between 1st June 2020 and  16th June 2021 for a maximum duration of 12 weeks and minimum stay- 2 weeks.

Start dates in the internship offers are meant as a timeframe. They are somewhat flexible and would be determined individually between you and the prospective intern.

Deadlines

  1. The database to offer an internship is open monthly between 1th February and 16th of May 2021
  2. All applications have to be submitted by16th date of the respective month online (11:59 pm CET – Central European Time).

FAQ

Who can apply?

To apply for an internship placement for summer 2020 you must:

  • be currently enrolled at a university/college in a country of the Baltic Sea Region as a full-time student in the field of Life Sciences, Photon & Neutron Science, Welfare State or related field.
  • be an undergraduate who will have completed at least 1 year of a degree programme by the start of the internship placement, or a master student
  • prove that you will maintain your undergraduate status after the internship has taken place

Local language skills are not required for most positions, but it would be helpful in order to manage everyday life. The working language will be English unless otherwise specified in the project description.

How to apply?

The application is submitted completely online through the BARI database. If you are interested in participating, the first step for you is to register and to login to access the internship database. Then fill in the online application form and upload all necessary documents. Search for all internship positions and memorize the interesting ones in a list, then apply for up to three projects.

The internship database is open between 29 February and 16 May 2021.

What does the scholarship include?

Various institutions and organizations contribute to the financing of the internships. Depending on the funder of the respective scholarship the amount and conditions might vary. Generally, the funding will include:

  • a monthly stipend of at least 600 EUR to cover student’s every day costs;
  • a student’s travel subsidy to foreign country of the Baltic Region of 300 EUR.

Please note that the scholarship does not include health, accident or personal liability insurance. These should be carried out by your own.

Internship duration

You can realize your internship between 1st June 2020 and 16 June 2021 for a duration of up to 12 weeks (minimum stay of two weeks and maximum stay of 12 weeks).

The start dates in the internship offers are meant as a timeframe. They are somewhat flexible and would be determined between you and your internship provider. Get in touch with the internship provider if you have any questions about the dates.

What documents do you need?

All documents should be submitted in a PDF format.

  1. Motivation (cover) letter for each project you apply for
  2. Curriculum vitae (CV)
  3. List of courses, as a supplement to the official transcript, you will have completed by the time the internship begins (please only list courses that are relevant for the chosen internship)
  4. Up-to-date official university/college transcript
  5. Verification / certificate of enrollment (see the FAQs below for more information)
  6. Letter of reference from a senior academic (holds at least a PhD degree) in your field of study from your home university. Please enter in the online form name and email address of your referee. The referee receives automatically an email with a link to upload his letter to your application.
  7. English knowledge of B2 level, in accordance with the Common European Framework of Reference for Languages (CEFR). A language certificate is not required. However, if possible, you could provide a document/reference issued by your university or professor certifying your knowledge of English. This is a valuable information for your host. 

Please note:

  • Only complete applications will be passed to the internship providers.
  • You may be contacted by the internship provider to discuss any question related to the application.

Deadlines

  1. The internship database is open between 29th February 2020 and 3rd May 2021
  1. All applications have to be submitted montly 16th of the respective month online (11:59 pm CET – Central European Time).
  2. All letters of recommendation have to be submitted by 16th of the respective month (11:59 pm CET – Central European Time).

FAQ

Contact and advice

Ms. Nina Akrami Flores
Section Research and Studies
DAAD – German Academic Exchange Service
Kennedyallee 50
53175 Bonn
GERMANY
phone: +49 228 882- 8147
email: [email protected]